Interim Release Notes v2026-05

This interim Release Notes document highlights recent Accounts Receivable enhancements. It has been published ahead of the full Release Notes document to ensure customers using Datagate as their Accounts Receivable system are aware of these changes as soon as possible.

Accounts Receivable

Aged Balance report

The Aged Balance report has been enhanced to take prepayments into account when calculating outstanding balances, providing a more accurate view of customer receivables.

Available from Reports > Standard > Aged Balance.

Payments report

A new Payments report has been added, providing visibility of payments processed through integrated payment processors such as Stripe and Authorize.net.

Use the Settings option to filter the report by payment status, including Succeeded, Pending, and Failed payments.

Available from Reports > Standard > Payments.

Note: The report includes payments processed after this release.

Payments made via Payment processors (Stripe, Authorize.net etc)

Payments processed through an integrated payment processor (such as Stripe or Authorize.net) can no longer be deleted from Datagate. If you need to reverse or correct one of these payments, create an Adjustment transaction instead.

Payment Status

We've improved the way the Invoice Payment Status is updated so that it correctly reflects changes to an invoice balance across all scenarios.

Quickbooks Online Integration

We've made behind-the-scenes improvements to the way payments are integrated with Quickbooks Online. These changes do not affect the user experience, and existing validation and business rules continue to apply.

Xero Integration

We've made behind-the-scenes improvements to the way payments are integrated with Xero. These changes do not affect the user experience, and existing validation and business rules continue to apply.

AR Adjustments

A new AR Adjustment transaction type has been added for customers whose Accounts Receivable is managed in Datagate.

AR Adjustments provide a controlled and auditable way to adjust a customer's outstanding balance without recording a payment. A customer-visible reference can be included on each adjustment.

AR Adjustments are intended for non-tax financial adjustments only, such as:

• Small balance or rounding adjustments
• Non-tax write-offs
• Other non-tax accounting corrections

AR Adjustments do not include a tax component and should not be used for changes that affect revenue or tax, such as discounts, price corrections, or other billing adjustments. These scenarios should be handled using the appropriate billing transaction (for example, a credit memo).

This feature is applicable where Datagate manages the customer's Accounts Receivable, such as when payments are processed through an integrated payment processor.

Cheques/Checks

Cheque/Check payments can now be allocated across multiple invoices. Any unapplied balance is displayed, making it easier to track the remaining amount available for allocation.

Allocating payments to invoices

Payments processed through an integrated payment processor are typically applied directly to an existing invoice. However, some scenarios may leave a payment amount unallocated, including prepayments, overpayments, or when an invoice has been credited and recreated.

Unallocated payment amounts can now be allocated to one or more invoices.

To allocate a payment, navigate to Customer > AR Transactions > Payments.

Overdue Notifications - email template

The Overdue Notification email template now supports a payment link, allowing customers to pay their outstanding invoices directly from the email without signing in to the Datagate Portal.

For security, payment links remain valid for two weeks. After this time, the link expires and can no longer be used.

This feature is available only with payment processors that support anonymous payments.